Privacy Policy

Effective Date: January 1, 2026

Passport To Postcards (“we,” “our,” or “us”) values your trust and is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, store, and safeguard your information when you interact with us, use our services, visit our website, or book travel through our agency.

By using our services or providing your information to us, you consent to the practices described in this Privacy Policy.

Information We Collect

We may collect personal information that identifies, relates to, or can reasonably be associated with you, including:

Personal Information You Provide

  • Full name

  • Mailing address

  • Email address

  • Phone number

  • Date of birth

  • Passport and travel document information

  • Emergency contact information

  • Travel preferences, loyalty numbers, seating preferences, dietary restrictions, and special accommodations

  • Payment information, including credit card details

  • Communications you send to us via email, forms, phone calls, or consultations

Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

  • IP address

  • Browser type and device information

  • Operating system

  • Pages visited and time spent on the website

  • Referral websites or links

  • Cookie and tracking technology data

How We Use Your Information

We use your information to:

  • Research, plan, and book travel services on your behalf

  • Process payments and travel transactions

  • Communicate with you regarding bookings, itinerary updates, travel alerts, or customer support

  • Personalize travel recommendations and experiences

  • Send newsletters, promotions, or marketing communications (you may opt out at any time)

  • Improve our services, website functionality, and client experience

  • Comply with legal, regulatory, and contractual obligations

  • Protect against fraud, unauthorized transactions, or misuse of our services

Sharing Your Information

We only share your information when necessary to provide services or comply with legal obligations.

Travel Suppliers

To arrange your travel services, we may share relevant information with airlines, hotels, cruise lines, tour operators, insurance providers, transportation companies, and other travel suppliers.

Service Providers

We may share information with trusted third-party vendors who assist with:

  • Payment processing

  • Website hosting

  • Marketing services

  • Customer relationship management

  • Data storage and analytics

These providers are required to protect your information and only use it for authorized business purposes.

Legal Requirements

We may disclose information if required by law, court order, governmental request, or if necessary to protect our rights, clients, or business operations.

Business Transfers

In the event of a merger, acquisition, sale, or restructuring of our business, your information may be transferred as part of that transaction.

International Data Transfers

Travel services often require transferring your information internationally to suppliers or partners located outside your country of residence. Privacy laws in those jurisdictions may differ from those in your home country.

By booking travel with us, you acknowledge and consent to these international transfers as necessary to fulfill your travel arrangements.

Cookies and Tracking Technologies

Our website may use cookies, web beacons, and similar technologies to:

  • Improve website functionality

  • Analyze website traffic and usage

  • Remember preferences

  • Support marketing and advertising efforts

You may disable cookies through your browser settings; however, some website functionality may be affected.

Data Security

We maintain administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

While we use commercially reasonable security measures, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Data Retention

We retain personal information only as long as necessary to:

  • Provide travel services

  • Fulfill legal, accounting, and regulatory requirements

  • Resolve disputes

  • Enforce agreements

  • Maintain business records

Your Rights and Choices

Depending on your location and applicable laws, you may have the right to:

  • Access the personal information we hold about you

  • Request corrections to inaccurate information

  • Request deletion of your information

  • Withdraw consent for marketing communications

  • Object to certain uses of your information

  • Request information about how your data has been shared

To exercise these rights, please contact us using the information below.

Marketing Communications

You may opt out of promotional emails or newsletters at any time by clicking the unsubscribe link in our emails or contacting us directly.

Please note that we may still send transactional or service-related communications regarding your travel arrangements.

Children’s Privacy

Our services are not directed toward children under the age of 18, and we do not knowingly collect personal information from children without parental consent.

Third-Party Websites

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or security of those external websites.

We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or business operations. Updated versions will be posted on this page with a revised effective date.

Contact Information

If you have questions, requests, or concerns regarding this Privacy Policy or our data practices, please contact:

Passport To Postcards
Email: mindy@passporttopostcards.com
Website: https://www.passporttopostcards.com